Texas HB 300 Requirements for Healthcare Providers

Texas HB 300, also known as the Texas Medical Records Privacy Act, imposes strict requirements on healthcare providers operating in the state, mandating safeguards for protected health information, including the implementation of privacy policies, employee training programs, and security measures to prevent unauthorized access or disclosure of sensitive patient data, while also stipulating notification procedures in the event of a data breach and granting patients certain rights over their health information. HB 300 highlights the importance of privacy and security in the healthcare sector, mandating strict measures to strengthen the confidentiality and integrity of patient information.

HB 300 addresses the many challenges posed by the digitalization of healthcare records and the increased susceptibility to data breaches, reinforcing the need for healthcare entities to adopt an approach to privacy and security. As a legal instrument, the Act places a burden on healthcare providers, demanding attention to detail and action towards safeguarding PHI. HB 300 requires healthcare providers to institute and maintain a privacy policy. This policy must define the provider’s commitment to protecting patient privacy, detail the procedures for accessing and disclosing PHI, and establish protocols for compliance with the Act. The privacy policy must be readily available to patients and other relevant stakeholders, promoting transparency and reinforcing the provider’s dedication to safeguarding the confidentiality of patient information.

Healthcare providers must also implement strict security measures to prevent unauthorized access, disclosure, or alteration of PHI. These security measures include both administrative and technical safeguards, requiring the establishment of access controls, encryption protocols, and audit trails to monitor and restrict access to patient data. By imposing such requirements, HB 300 aims to strengthen the digital infrastructure of healthcare entities, mitigating the risk of data breaches and unauthorized disclosures that could compromise patient privacy. Together with these security measures, HB 300 stresses the importance of ongoing employee training programs. Healthcare providers are obliged to educate their staff about the Act, emphasizing the importance of patient privacy and the specific procedures and protocols in place to ensure Texas HB 300 compliance. This educational initiative is important for promoting awareness and accountability among healthcare professionals, reducing the likelihood of inadvertent privacy breaches resulting from a lack of understanding or awareness.

HB 300 enforces strict notification procedures in the event of a data breach. Healthcare providers are required to promptly notify affected individuals and, in certain cases, regulatory authorities, about the breach of unsecured PHI. This stipulation reflects the legislative intent to ensure transparency and accountability, allowing affected individuals to take appropriate measures to protect themselves from potential harm resulting from the unauthorized disclosure of their medical information. The Act also confers specific rights upon patients concerning their health information. Individuals have the right to request access to their PHI, receive an accounting of disclosures, and request amendments to inaccurate or incomplete information. This emphasis on patient autonomy aligns with the beliefs of healthcare consumerism, empowering individuals to take an active role in managing and controlling access to their personal health information.

Compliance with HB 300 is not merely a legal obligation; it is a strategic requirement for healthcare providers seeking to maintain the trust and confidence of their patient population. The Act grants the Texas Attorney General the authority to enforce its provisions, including the imposition of civil penalties for violations. Consequently, healthcare entities that fail to implement the requisite privacy and security measures risk reputational damage and financial repercussions, further stressing the need for compliance efforts.


Texas HB 300 stands as a legislative framework designed to address the evolving healthcare data management. Healthcare providers must understand the requirements set by the Act, ranging from the development of privacy policies to the implementation of security measures and the facilitation of ongoing staff education. In doing so, healthcare professionals fulfill their legal obligations and contribute to the goal of enhancing patient trust, safeguarding sensitive health information, and strengthening the integrity of the healthcare system.